fundraising budget tips

Successful fundraising happens on a tight budget

You don’t have to break the bank hosting a fabulous fundraising event

When creating and coordinating fundraising events, the top priority is making them successful and memorable. This requires a good deal of planning and organization, but—thankfully—not necessarily a whole lot of cash.

Whether you’re planning a movie night, a dance-a-thon, or a carnival, we’d love to work with you! We have rental equipment that will help make your event a success.

On top of dishware, glassware, flatware, linens, and napkins, we also carry a large selection of balloons, paper lanterns, twinkle lights, and disco balls to shine a little light on your cause. We also have numerous novelty items like popcorn makers, snow cone and cotton candy machines, hot dog machines, and chocolate fountains to add to the fun.

And don’t forget the best part—we always do the dishes for you!

With a little creativity, effort, and organization you can pull off a fabulous fundraiser that will keep money in the bank. After all, the bottom line is about raising money for a great cause.

5 things that will help you raise money on a tight budget

Select a simple theme. Having a theme will give your event structure and consistency. It’s also a great way to stay organized, simplify the rest of your planning, and save dollars when it comes to venue, décor, and food.

fundraising budget tips

Keep the décor simple. This is an area where it’s very easy to go overboard on the budget. By sticking with a simple theme, it’s much easier to stick with simple, inexpensive decorations.

Choose location wisely. The venue is most likely going to be the biggest expense, so ticking it off the list right away is a good idea. Unless you’re lucky enough to have the use of a wonderful space at no cost, look for off-season rates and group discounts. Don’t be afraid to haggle—it never hurts to ask for a deal and extras!

Get creative with your location. Using a creative functional space could easily save you money on decorations. Who says it has to take place in a room, when a rooftop might be available and far less expensive? The options are endless when you think outside the box.

Use electronic communication instead of print. You will save a good chunk of money when you send electronic invitations instead of paper ones. Using email or free event management software (like Eventbrite) to bring your event to life saves money and time.

fundraising budget tips

Use social media.

If your school, charity, or corporation isn’t already on Facebook (and other social channels), it’s time to start. Social media is a great way to promote your event for free and spread the word across your community—and beyond. It’s also a great way to link to your website, post updates, highlight donors, and use photos to increase the attention on your cause.

After the dust has settled from all your hard work, don’t forget to take the time to send thank-you notes to everyone involved. Remembering your manners and keeping donors and hardworking volunteers happy will lead to future donations and help.

We have the experience and rental equipment to help you host a successful event

Like you, we think that our community is important and we proudly give back in a variety of ways. We have a lot of experience helping people help people!

This includes full support to groups raising money for a number of reasons, like graduation events, after-school programs, non-profit charities, outdoor education, organized sports, and more. We also offer discounts and gift certificates for rentals—like our very popular slushie machine.

Over the years, we’ve worked closely with a long list of community businesses, charities, and schools. These include: Children’s Health Foundation of Vancouver Island, Corporate Connections, Ducks Unlimited, Habitat for Humanity, The Comox Valley Minor Hockey Association, Glacier Grannies, and Y.A.N.A.

Why Choose Relay Event Rentals?

No matter what type of event you’re planning, we have an extensive selection of event rentals, novelty items, and creative decorations for you to choose from.

Have an event in the works, but you’re not sure about a theme? We are full of great ideas and always happy to help!

Give us a call at 250-871-4646 or email [email protected] to get the ball rolling.

Or come visit our showroom at 2-1255 McPhee Avenue in Courtenay. You will always find our friendly, experienced team happy to see you.

Click here for directions and showroom hours.




*Feature photo credit: Fabian Blank